Tracking time in projects with Tyme 2

Tracking project time, personal or professional ones, expenses, transportation and reporting can be made easier with iOS and macOS app Tyme 2. Tyme 2 runs on both main Apple platforms making good use of iCloud synchronisation services which makes it practical to start some project on the road, make some quick entries or use stop-watch per project activity and update in more details back on the Mac or view project tasks information in a larger screen. Mac version is not required but is a good complement to iOS version. Newest iOS version also works with Apple Watch which I haven’t tried but could be useful on quick starting and ending some projects over stop-watch.

Project entry and classification

As you add new projects to Tyme, you can describe what they are, categorise them by type and choose different banner colours to highlight them. Projects can have a name and hourly rates and planned budgets, but not a long description. Once you have main projects listed and organised, you can add multiple tasks to the projects, add different bill rates and define time rounding and due date.

Sample iPhone project list

Entering tasks and activities information

Registering task usage can be done by the use of a stop-watch timer like feature or by manually entering information. Again, iCloud comes handy here as you can start the timer in a device and stop it on another and it is possible to run multiple timers if needed.

Sample timer

It is possible to create sub-tasks if it makes sense splitting them into more detail. Both tasks and sub-tasks support adding time entries which will help making the report later on. Once tasks are complete they can be marked as so and moved below in the list. The active tasks appear on the first rows. Once a project has all tasks complete, you can mark it as complete as well and projects can be archived as well moved away from the main project list.

Getting some reports

Once there are few project entries, around a week or month of time, a report can be generated in macOS or iOS devices showing time spent on each activity or task, total in projects and categories. Each entry can be marked as billed or as paid. The report can show either time incurred or revenue.

The reports on macOS can be customised to show revenue on graphics and breaks, less or more detail. Last you can review archived projects, unarchive them and delete them.

Besides reporting on iOS and macOS which are very helpful, all the information can be exported (on both platforms) in several formats, PDF, CSV, JSON, HTML, and database backup in case you need to move data to another profile or device, and several options about summaries, revenue, billed or not hours and notes. I find them very well organised for self-employed professionals bringing good-looking and honest reporting on activities.

Other features

I haven’t tested it but macOS version will integrate with third party plugins to transfer information to other apps such as Grand Central 4 which helps with more advanced invoicing.

Tyme 2 can also integrate with Mac and iPhone/iPad calendars showing a view of activities and display alarms for due tasks. It complements the Record view and it is optional as some people will prefer a cleaner calendar view. Personally I found it shows too much information in weekly and monthly once I had tracked too many activities, but still it can be useful in some workflows and with alarms.

Both macOS and iOS versions look very smooth and pleasant to work with, no slowness at all even in devices with 3 years old. I’ll continue to use Tyme to help me track project time for the weekly time-sheet reporting period and I hope might be useful for some of you.

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